Project Management OS

The question

How do you get a team out of five tools and into one?

An all-in-one project management platform used by teams across Europe and the US. Over four months I designed its Goals feature from scratch, a Quick Tasks panel, and new App Store and Google Play screenshots.

Role

Product Designer

Team

Worked alongside other Overspace designers and the client's product team

Timeline

4 months

Platform

Web, iOS and Android

Client

Confidential (NDA)

Studio

Overspace

Services

PRODUCT DESIGN
FEATURE DESIGN
APP STORE SCREENSHOTS

Confidential project. The client's name and some details are under NDA.

Context

Agencies and product teams juggle a chat app, a task board and a docs tool just to ship one project. This platform puts all of it in one place (think Slack, Trello and Dropbox Paper combined): discussions, tasks, roadmaps, time tracking, docs and files.

Overspace had worked with the client for a while, from user interviews and feature planning to A/B tests and a UI guide. I joined that team to design new features for a product that was already live and growing.

Project home with time tracking, discussions, tasks and milestones — The product before my work: project home with time tracking, discussions, tasks and milestones

Problem and business goals

Business and product goals

01Give teams a way to set goals and see progress against them, right next to their projects
02Make adding a task quick from anywhere in the app
03Refresh the store listing so it shows the core features at a glance

Design

Part 01

Goals, designed from scratch

Goals connect day-to-day work to bigger outcomes. Teams organise them into goal groups and give each one an owner, a target date, members and privacy. Progress fills in by itself from a chosen source (linked milestones, tasks or custom fields such as a budget), shown as a ring next to each goal with an On track, Off track or Complete status.

Opening a goal shows the milestones and tasks driving it, so nobody has to update progress by hand.

Goals page with a goal open, showing its milestones and tasks — A goal's detail panel: progress, owner, progress source, and the milestones and tasks behind it

Goals grouped with progress rings, target dates, progress sources and statuses — Goal groups with progress rings, progress sources and statuses

Create a Goal form with name, group, owner, privacy, target date, members and progress source — Creating a goal

Part 02

Quick Tasks

A panel that opens from anywhere (or with Shift + T) to jot down tasks without leaving the current page. Tasks can stay personal and invisible to others, or be added to a project and assigned to teammates, each with an optional due date.

Add new tasks panel open over a project home — Adding personal and project tasks without leaving the page

Part 03

App Store and Google Play screenshots

I redesigned the store screenshots so each one sells a single feature (Discussions, Tasks, Roadmap and Docs) with a short headline above a real screen from the app.

Four store screenshots for Discussions, Tasks, Roadmap and Docs — Store screenshots for Discussions, Tasks, Roadmap and Docs

Workloads timeline showing each person's tasks across projects — Earlier Overspace work on the product: Workloads

Kanban task board with a task's custom fields open — Earlier Overspace work on the product: task board with custom fields

Outcome

The client was happy with the work and launched Goals and Quick Tasks in the live product. Working alongside other Overspace designers kept the new features consistent with the rest of the app.

Shipped

—Goals
—Quick Tasks

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